Archive

Posts Tagged ‘shortcuts’

Windows 7 Shortcuts

October 15, 2012 5 comments

The Document above shows all available shortcuts usable on the Windows 7 Operating System. Increase performance and turn around time for your deliverables by using shortcuts instead of the boring mouse clicks. download and enjoy!!!

Microsoft Excel 2010 Keyboard Shortcuts

April 19, 2012 6 comments

We will be looking at shortcut keys for the Microsoft Excel 2010 Spreadsheet Application. Knowing this will help anyone deliver quickly on the Job. Personally I love to use application shortcuts and believe you will too, if you get used to using them. Pull out your pen (Though I’ll rather prefer you print out this page and recommend our blog to your friends and colleague). Open Up MS Excel 2010(Start >> All Programs >> Microsoft Office >> Microsoft Excel or just Type Excel within the Search programs and files input box
after pressing Start and let’s start the adventure!!!

Shortcuts to the ribbon

The area just around the top of the Application where you have your menus is called the ribbon. The ribbon comes with new and unique shortcuts, these are called Key Tips. To make the Key Tips appear, press the ALT key. The Key Tips are shown in the figure below:

Before pressing ALT   


After pressing ALT

To display a particular tab menu on the ribbon, press the key indicated for the tab —for example, press the letter M for the Formulas tab or F for the Files tab. So the catch is to make all the Key Tips for the Tab menu appear using the ALT key and then pressing the particular key corresponding to the tab you wished displayed on your keyboard. Isn’t this cool?

Other shortcuts with their description are found below:

CTRL+SHIFT+$

Applies the Currency format with two decimal places (negative numbers in parentheses).

CTRL+SHIFT+%

Applies the Percentage format with no decimal places.

CTRL+SHIFT+^

Applies the Scientific number format with two decimal places.

CTRL+SHIFT+#

Applies the Date format with the day, month, and year.

CTRL+SHIFT+@

Applies the Time format with the hour and minute, and AM or PM.

ALT

Displays the Key Tips (new shortcuts) on the ribbon.

CTRL+PgUp

Switches between worksheet tabs, from left-to-right.

CTRL+PgDn

Switches between worksheet tabs, from right-to-left.

CTRL+SHIFT+(

Unhides any hidden rows within the selection.

CTRL+SHIFT+&

Applies the outline border to the selected cells.

CTRL+SHIFT_

Removes the outline border from the selected cells.

CTRL+SHIFT+~

Applies the General number format.

CTRL+SHIFT+!

Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.

CTRL+SHIFT+*

Selects the current region around the active cell (the data area enclosed by blank rows and blank columns).In a PivotTable, it selects the entire PivotTable report.

CTRL+SHIFT+:

Enters the current time.

CTRL+SHIFT+!

Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.

CTRL+SHIFT+*

Selects the current region around the active cell (the data area enclosed by blank rows and blank columns).In a PivotTable, it selects the entire PivotTable report.

CTRL+SHIFT+:

Enters the current time.

CTRL+SHIFT+!

Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.

CTRL+SHIFT+*

Selects the current region around the active cell (the data area enclosed by blank rows and blank columns).In a PivotTable, it selects the entire PivotTable report.

CTRL+SHIFT+:

Enters the current time.

CTRL+SHIFT+!

Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.

CTRL+SHIFT+*

Selects the current region around the active cell (the data area enclosed by blank rows and blank columns).In a PivotTable, it selects the entire PivotTable report.

CTRL+SHIFT+:

Enters the current time.

CTRL+SHIFT+!

Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.

CTRL+SHIFT+*

Selects the current region around the active cell (the data area enclosed by blank rows and blank columns).In a PivotTable, it selects the entire PivotTable report.

CTRL+SHIFT+:

Enters the current time.

CTRL+SHIFT+!

Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.

CTRL+SHIFT+*

Selects the current region around the active cell (the data area enclosed by blank rows and blank columns).In a PivotTable, it selects the entire PivotTable report.

CTRL+SHIFT+:

Enters the current time.

CTRL+SHIFT+!

Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.

CTRL+SHIFT+*

Selects the current region around the active cell (the data area enclosed by blank rows and blank columns).In a PivotTable, it selects the entire PivotTable report.

CTRL+SHIFT+:

Enters the current time.

CTRL+SHIFT+!

Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.

SPACEBAR

SHIFT+SPACEBAR

CTRL+SHIFT+SPACEBAR

ALT+SPACEBAR

In a dialog box, performs the action for the selected button, or selects or clears a check box.selects an entire row in a worksheet.selects the entire worksheet.

  • If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the current region and its summary rows. Pressing CTRL+SHIFT+SPACEBAR a third time selects the entire worksheet.
  • When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet.

displays the Control menu for the Excel window.

TAB

SHIFT+TAB

CTRL+TAB

CTRL+SHIFT+TAB

Moves one cell to the right in a worksheet.Moves between unlocked cells in a protected worksheet.Moves to the next option or option group in a dialog box.

moves to the previous cell in a worksheet or the previous option in a dialog box.

switches to the next tab in dialog box.

switches to the previous tab in a dialog box.

CTRL+F

Displays the Find and Replace dialog box, with the Find tab selected.SHIFT+F5 also displays this tab, while SHIFT+F4 repeats the last Find action.CTRL+SHIFT+F opens the Format Cells dialog box with the Font tab selected.

CTRL+G

Displays the Go Todialog box. F5 also displays this dialog box.

CTRL+H

Displays the Find and Replace dialog box, with the Replace tab selected.

CTRL+I

Applies or removes italic formatting.

CTRL+K

Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.

CTRL+L

Displays the Create Table dialog box.

CTRL+N

Creates a new, blank workbook.

CTRL+O

Displays the Opendialog box to open or find a file.CTRL+SHIFT+O selects all cells that contain comments.

CTRL+P

Displays the Printtab in Microsoft Office Backstage view.CTRL+SHIFT+P opens the Format Cells dialog box with the Font tab selected.

F1

Displays the Help task pane.CTRL+F1displays or hides the ribbon.ALT+F1creates an embedded chart of the data in the current range.ALT+SHIFT+F1 inserts a new worksheet.

F2

Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off.SHIFT+F2adds or edits a cell comment.CTRL+F2 displays the print preview area on the Print tab in the Backstage view.

ARROW KEYS

Move one cell up, down, left, or right in a worksheet.CTRL+ARROW KEYmoves to the edge of the current data region in a worksheet.SHIFT+ARROW KEYextends the selection of cells by one cell.CTRL+SHIFT+ARROW KEYextends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell.LEFT ARROW or RIGHT ARROWselects the tab to the left or right when the ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a ribbon tab is selected, these keys navigate the tab buttons.DOWN ARROW or UP ARROWselects the next or previous command when a menu or submenu is open. When a ribbon tab is selected, these keys navigate up or down the tab group.In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options.

DOWN ARROW or ALT+DOWN ARROW opens a selected drop-down list.

BACKSPACE

Deletes one character to the left in the Formula Bar.Also clears the content of the active cell.In cell editing mode, it deletes the character to the left of the insertion point. Also clears the content of the active cell.In cell editing mode, it deletes the character to the left of the insertion point.

DELETE

Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments.In cell editing mode, it deletes the character to the right of the insertion point.

END

CTRL+END

CTRL+SHIFT+END

END turns End mode on. In End mode, you can then press an arrow key to move to the next nonblank cell in the same column or row as the active cell. If the cells are blank, pressing END followed by an arrow key moves to the last cell in the row or column.ENDalso selects the last command on the menu when a menu or submenu is visible.moves to the last cell on a worksheet, to the lowest used row of the rightmost used column.

If the cursor is in the formula bar, CTRL+ENDmoves the cursor to the end of the text.extends the selection of cells to the last used cell on the worksheet (lower-right corner).

If the cursor is in the formula bar, CTRL+SHIFT+END selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar.

ENTER

Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default).In a data form, it moves to the first field in the next record.Opens a selected menu (press F10to activate the menu bar) or performs the action for a selected command.In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OKbutton).ALT+ENTERstarts a new line in the same cell.CTRL+ENTERfills the selected cell range with the current entry.SHIFT+ENTER completes a cell entry and selects the cell above.

ESC

Cancels an entry in the cell or Formula Bar.Closes an open menu or submenu, dialog box, or message window.It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the ribbon and status bar again.

HOME

Moves to the beginning of a row in a worksheet.Moves to the cell in the upper-left corner of the window when SCROLL LOCKis turned on.Selects the first command on the menu when a menu or submenu is visible.CTRL+HOMEmoves to the beginning of a worksheet.CTRL+SHIFT+HOME extends the selection of cells to the beginning of the worksheet.

PAGE DOWN

ALT+PAGE DOWN

CTRL+PAGE DOWN

CTRL+SHIFT+PAGE DOWN

Moves one screen down in a worksheet.

moves one screen to the right in a worksheet.

moves to the next sheet in a workbook.

selects the current and next sheet in a workbook.

PAGE UP

ALT+PAGE UP

CTRL+PAGE UP

CTRL+SHIFT+PAGE UP

Moves one screen up in a worksheet.

moves one screen to the left in a worksheet.

moves to the previous sheet in a workbook.

selects the current and previous sheet in a workbook.

CTRL+R

Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.

CTRL+S

Saves the active file with its current file name, location, and file format.

CTRL+T

Displays the Create Table dialog box.

CTRL+U

Applies or removes underlining.CTRL+SHIFT+U switches between expanding and collapsing of the formula bar.

CTRL+V

CTRL+ALT+V

Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents.

displays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program.

F3

SHIFT+F3

Displays the Paste Name dialog box. Available only if there are existing names in the workbook.

displays the Insert Function dialog box.

F4

CTRL+F4

ALT+F4

Repeats the last command or action, if possible.

closes the selected workbook window.

closes Excel( and of course most Microsoft Window.)

F5

CTRL+F5

Displays the Go To dialog box.

restores the window size of the selected workbook window.

F6

SHIFT+F6

CTRL+F6

Switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between panes and the ribbon area.

switches between the worksheet, Zoom controls, task pane, and ribbon.

switches to the next workbook window when more than one workbook window is open.

F7

CTRL+F7

Displays the Spelling dialog box to check spelling in the active worksheet or selected range.

performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ENTER, or ESC to cancel.

CTRL+W

Closes the selected workbook window.

CTRL+X

Cuts the selected cells.

CTRL+Y

Repeats the last command or action, if possible.

CTRL+Z

Uses the Undo command to reverse the last command or to delete the last entry that you typed.

F8

 SHIFT+F8

CTRL+F8

ALT+F8

Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection.

enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys.

performs the Size command (on the Controlmenu for the workbook window) when a workbook is not maximized.

displays the Macro dialog box to create, run, edit, or delete a macro.

F9

SHIFT+F9

CTRL+ALT+F9

CTRL+ALT+SHIFT+F9

CTRL+F9

Calculates all worksheets in all open workbooks.

calculates the active worksheet.

calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.

minimizes a workbook window to an icon.

F10

SHIFT+F10

ALT+SHIFT+F10

CTRL+F10

Turns key tips on or off. (Pressing ALTdoes the same thing.)

displays the shortcut menu for a selected item.

displays the menu or message for an Error Checking button.

maximizes or restores the selected workbook window.

F11

SHIFT+F11

ALT+F11

Creates a chart of the data in the current range in a separate Chart sheet.

inserts a new worksheet.

opens the Microsoft Visual Basic For Applications Editor, in which you cancreate a macro by using Visual Basic for Applications (VBA).

F12

Displays the Save As dialog box.

Whao!!!, That was serious. Hope this helps.


Most of the information on this article was adapted from office.microsoft.com

Other Useful resources:

  1. Shortcut World —http://www.shortcutworld.com/en/win/Excel_2010.html
  2. Jason Slater — http://www.jasonslater.co.uk/2010/01/10/handy-shortcut-keys-for-microsoft-excel-2010/
%d bloggers like this: