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Reducing Scanned Documents Size using HP Solution Center

April 24, 2012 40 comments

Hello friends! Do you need to send a scanned document as an attachment in an email and you are considering file size due to bandwidth restriction? Are you sharing a scanned document with a friend over the internet and size is becoming a limitation? There is a solution when using HP Scanners(most scanners have this feature, but we look at HP scanners in this post)! The HP Solution center gived you the ability to reduce scanned file sizes yet not negotiating quality. The trick is to reduce the resolution setting and allow the application do the compression for you. Thats it! The Higher the Output Resolution(ppi), the larger the file. The size will improve even better when the file is scanned in black and white.

Below are the steps required to configure the application for reduced resolution scanning. It is worthy to note that the reduced resolution does not cause your documents to become crampy and unreadable.

Step 1: Double click on HP Solution Center

Desktop

Step 2: The Solutions Center Applet opens. Click on The Scan Document button.

Solution Center

Step 3: Select Document to PDF file and Click on Change Settings

Step 4: Click on Advanced document Settings

Advanced Settings

Step 5: Change the Output Resolution to 75ppi by clicking on the drop down menu then Click OK. This takes you back to the screen above.

Output Resolution

Step 4: Click on Scan.

Scan Button

Step 5: Change the file name to name of the document and pint to the location you want it stored in using the Browse button of the Save Location field Click OK

This will scan the document and the resulting size will be small (within the Kb range contrary to the Mb range without changing the resolution).

Hope this is helpful?

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